Privacy Policy

Data We Collect to Serve You Better

We gather a mix of personal and activity-based information to tailor your user experience. This includes details like your name, email address, and employment history, along with records of your actions on our site.

By combining this with data from our partners, we deliver more personalized services and content. We may also anonymize your information, turning it into aggregated data that cannot be traced back to you. This anonymized data supports internal analytics, product improvements, and promotional initiatives.

Anonymous Data Collection and User Responsibility

To enhance our services, we collect non-identifiable, aggregated data such as statistical trends or user behaviour patterns. This data never reveals personal identities and is used for internal analysis and performance tracking identifying the percentage of users interacting with a new feature.

If legal or contractual obligations mandate the collection of personal information and you choose not to provide it, we may not be able to fulfil the service. You agree that the unavailability of certain services in such cases is a reasonable consequence of your decision.

Ways We Gather and Manage Data

We collect Personal Data through various methods:

  • Your activity on our site provides us with information automatically such as usage trends and device specifications through cookies, logs, and similar mechanisms. When you use other platforms utilizing our tracking tools, data may also be gathered there. Learn more under “Cookies and Similar Technologies.”
  • We may also collect your Personal Data from trusted external sources like marketing platforms or analytics services. In the case of clients, we sometimes enhance their data using public and commercial sources.
  • When working as a data processor, we act under client direction. If you want to manage data handled in this way, we’ll refer you to the client or assist when possible.

Processing Your Data to Support Services

We use your personal data to provide a secure and customized experience on our platform:

  • Delivering Services: We rely on your information to offer the features you request, occasionally involving trusted third parties.
  • Engaging with You: Your data helps us answer questions, offer support, and maintain communication.
  • Monitoring and Enforcement: We process information to detect abuse, enforce our rules, and manage billing.
  • Securing Accounts: Your data supports fraud prevention, system integrity, and identity verification.
  • Feature Adaptation: We use personal data for enabling customized experiences through integrations. Details are in our Cookie Policy.

Any new data uses will be clearly communicated, and you may opt out, but functionality may be reduced.

Third Parties with Whom We Share Data

To maintain and enhance our services, we may provide access to your personal data to authorized third parties such as hiring companies, our business affiliates, vendors, legal bodies, or compliance authorities. These parties are required to manage your data in accordance with their own privacy standards.

We may also release information as required by law, to enforce policies, safeguard operations, or during organizational changes such as restructuring, partnerships, or sale of assets.

Exercising Your Data Rights

You may have the right to access, modify, delete, or restrict how your personal data is used, depending on your jurisdiction. These rights are subject to legal limitations. If you wish to exercise your rights, please email admin@staffsanctum.com. We will comply with your request as required by law.

External Website Policy

Our website may link to external services or platforms. These third-party sites operate independently and may collect personal data under their own terms. We are not liable for their privacy practices. Please consult their privacy policies before submitting any personal information.

How We Secure and Store Data

We take your data privacy seriously and use robust technical and organizational security measures. While we work hard to protect your data, no system is completely immune to breaches. We keep your data only as long as necessary to meet service needs and legal obligations, including temporary backup retention.

Privacy Policy Changes

Our policy may change over time in response to new laws, system improvements, or business needs. Updated versions will always be available on our site. Please review the policy from time to time.

Your CCPA Rights

California residents have specific rights under the CCPA, including the ability to view, delete, or restrict the sale of their personal data. Contact us at admin@staffsanctum.com to exercise these rights.